Time Card Calculator
Fill in one week of punches and unpaid break minutes. You get hours per day, regular, overtime and double-time hours, and gross pay at your hourly rate.
Type 9, 930 or 5p. AM/PM is guessed from the shift; add a or p to set it.
How to fill in the time card
- Pick the day your workweek starts. The card runs seven days from there.
- For each day, enter In and Out. If you clock out for lunch and back in, use the second In and Out pair. The time between the pairs is not counted.
- If you stay clocked in during an unpaid break, enter the break minutes instead. Do not enter the same lunch in both places.
- Choose an overtime rule: Federal (over 40 hours a week), California, Alaska, Colorado, Nevada, or none.
- Enter the hourly rate. Time-and-a-half is 1.5 times the rate and double time is 2 times; both multipliers can be changed.
The result lists each day and the week's regular, overtime and double-time hours with gross pay. You can print the card with signature lines or download a CSV file. All calculation happens in your browser.
Example: one week with a lunch punch
An employee clocks in at 8:00 AM, out for lunch at 12:00 PM, back in at 12:30 PM and out at the end of the day. The unpaid half hour is not counted.
| Day | Punches | Hours |
|---|---|---|
| Mon | 8:00 AM-12:00 PM, 12:30-5:30 PM | 9:00 |
| Tue | 8:00 AM-12:00 PM, 12:30-6:30 PM | 10:00 |
| Wed | 8:00 AM-12:00 PM, 12:30-5:30 PM | 9:00 |
| Thu | 8:00 AM-12:00 PM, 12:30-6:00 PM | 9:30 |
| Fri | 8:00 AM-12:00 PM, 12:30-4:30 PM | 8:00 |
The week totals 45:30. At $20.00 per hour under the federal rule, 40:00 are regular hours ($800.00) and 5:30 are overtime at $30.00 per hour ($165.00), so gross pay is $965.00. With the rule set to none, the same week is 45.5 hours at $20.00, or $910.00.
Federal and state overtime rules
The Fair Labor Standards Act (FLSA) requires overtime of at least 1.5 times the regular rate for hours over 40 in a workweek. A workweek is any fixed, recurring period of 168 hours, and hours cannot be averaged across weeks. The federal law has no daily limit. Some states add one:
- California requires 1.5 times for hours over 8 up to 12 in a workday and 2 times for hours over 12. On the seventh consecutive workday of the workweek, the first 8 hours are paid at 1.5 times and the rest at 2 times.
- Alaska requires 1.5 times for hours over 8 in a day and over 40 in a week. It does not apply to employers with fewer than 4 employees.
- Colorado requires 1.5 times for hours over 12 in a workday, over 12 consecutive hours, or over 40 in a week. The calculator applies the 12-hour day and 40-hour week parts.
- Nevada requires daily overtime (over 8 hours in a workday) only for employees paid below 1.5 times the Nevada minimum wage. The calculator applies it only when the hourly rate you enter is below that line.
Hours already paid as daily overtime are not counted a second time toward the weekly 40. Exempt employees, certain industries and union contracts can follow different rules, and this page is not legal advice.
The same week under a daily overtime rule
Take a week of 10, 10, 6, 6 and 6 hours, 38 hours in total, at $20.00 per hour.
| Rule | Regular | Overtime | Gross pay |
|---|---|---|---|
| Federal | 38:00 | 0:00 | $760.00 |
| California | 34:00 | 4:00 | $800.00 |
| Alaska | 34:00 | 4:00 | $800.00 |
Federal law pays no overtime here because the week stays under 40 hours. California and Alaska count the two extra hours on each of the two 10-hour days. For more cases, see the overtime calculator.
Frequently asked questions
How do I calculate hours worked with lunch on a time card?
Add up the time between each In and Out pair. If you clocked out for lunch, the gap is not counted. If you stayed clocked in, subtract the unpaid minutes. Example: 8:00 AM to 5:00 PM with a 30-minute unpaid lunch is 8 hours 30 minutes.
Is a 30-minute lunch paid?
It depends on your employer's policy and your state, so check both. The calculator subtracts only the minutes you enter as an unpaid break. If your lunch is paid, leave the break at 0. California requires a 30-minute meal period when a work period is longer than five hours, with one hour of premium pay if it is not provided.
How is overtime calculated in California?
California requires 1.5 times the regular rate for hours over 8 up to 12 in a workday, and 2 times for hours over 12. Hours over 40 in a week also earn overtime, but hours already paid as daily overtime are not counted twice. Exempt employees follow different rules.
How many hours is 8:00 AM to 4:30 PM with a 30-minute lunch?
8 hours. The span is 8 hours 30 minutes and the unpaid 30 minutes come off.
Which day should my workweek start on?
Use the day your employer's payroll uses. The FLSA lets an employer choose any fixed, recurring 168-hour period as the workweek, and overtime is figured week by week.
Does the time card work for biweekly pay?
Fill in one card per week and add the totals. If you want dated rows for a whole pay period, use the timesheet calculator. For decimal-hour conversion, see the time clock calculator.
More calculators
- Hours CalculatorEnter when you started, when you stopped and how long your unpaid break was.
- Time Clock CalculatorPress Clock in when you start and Clock out when you finish.
- Timesheet CalculatorChoose a pay period and a start date, enter start, end and break for each day, and get total hours, overtime and gross pay for the whole period.
- Overtime CalculatorWork out your overtime rate and total pay in seconds, or enter your hours day by day to see how much counts as regular, overtime and double time under your rule.
- Hourly to Salary CalculatorEnter an hourly wage or a salary and see it as hourly, daily, weekly, biweekly, semi-monthly, monthly and annual pay before taxes.
- Time CalculatorBuild a list of durations with plus and minus signs and see the result as hours, minutes and seconds, as decimal hours and as days and hours.